Financial Aid Satisfactory Academic Progress (SAP) Policy

In order to receive federal, state, or institutional aid, regulations require that students maintain Satisfactory Academic Progress (SAP) toward completion of their current academic program.  All students will have their progress reviewed at the end of each semester, whether or not they are receiving financial aid, since these rules decide eligibility for future semesters.

Requirements for Maintaining SAP
  1. Grade Point Average (GPA) Requirement. Students must maintain a cumulative Baker College grade point average (GPA) of 2.00 (3.00 for graduate students) at the end of each semester.  Students will be considered in violation if they do not maintain a cumulative 2.00 GPA (3.00 for graduate students).
  2. Pace Requirement. Students must successfully complete a minimum of 67% of their cumulative credit hours attempted (including transfer credits) by the end of each semester.  Students will be considered in violation if they do not meet this requirement.  This calculation ensures that students can mathematically complete their program within the maximum timeframe requirement.

  1. Maximum Timeframe Requirement. Students must complete their academic program by the end of the semester in which 150% of attempted credits (including transfer credits) is reached.  Students will be considered in violation if they have not graduated by the end of the semester they reached 150% of their allowable credits.  For example, students pursuing an associate degree (60 credit hours), must graduate within 90 attempted credits.

Students pursuing a subsequent certificate or degree will be allowed additional credit hours to complete their program.  The number of additional hours will equal the published program hours for the prior degree earned.  For example, students who earned an associate degree (60 credits) and are pursuing a second associate degree (60 credits) will have a total of 150 credit hours to complete their second degree (90 credits allowed based on 150% of their program length, plus 60 additional credits allowed for the previous degree earned). Please note the following:
  • Cumulative Hours Attempted include
    • All credit hours attempted at Baker College (including all withdrawal grades).
    • Transfer hours which apply toward the student’s program.
    • All repeated credits count in the number of attempted credits used for Pace and Maximum Timeframe calculations.
  • Incomplete grades are not counted until they are converted to an actual grade.
  • Academic Amnesty does not eliminate the classes from being included in the calculation.
Financial Aid Warning

Students who are in violation of Satisfactory Academic Progress requirements will be placed on Financial Aid Warning and have one semester (the next semester attended) with the use of financial aid funds (including loans) to get back in good standing.  Students attending a program which is less than one year in length are not provided this warning period due to regulatory requirements.

Students who are unable to get back into good standing by the end of the next semester attended will lose future financial aid eligibility.

Reinstatement of Eligibility

Students who do not re-establish good standing after the warning period may submit an appeal to request reinstatement of their financial aid (see details on this process below).  Students in violation of GPA and/or Pace may also raise their cumulative GPA to 2.00 (3.00 for graduate students) and/or complete the number of credit hours to re-establish 67% successful completion without the use of financial aid funds.

Appeal Process

Students may submit an appeal, with proper documentation based on special circumstances, to the OneStop Office for consideration of reinstatement.  Examples of special circumstances include: illness, unexpected hardships, death in the immediate family, etc.

The SAP Appeal Form must be completed and submitted (WITH PROPER DOCUMENTATION) to the OneStop Office no later than the following dates:

Summer 2020 – May 15, 2020 Fall 2020 – August 3, 2020
Spring 2021 – December 14, 2020 Summer 2021 – May 3, 2021

An appeal committee will review appeals to determine the appropriate action. Actions could consist of: a returned appeal for additional documentation, an accepted appeal or a denied appeal.

All accepted appeals will include an academic plan which must be followed by the student in order to re-establish financial aid eligibility. Students are required to work with an Academic Specialist at the OneStop Office to register for classes while they are on this academic plan.

Academic Considerations

The Financial Aid Satisfactory Academic Progress Rules measure a student’s eligibility for financial aid and are separate from the academic policies, which students must maintain for continued enrollment.
  • Academic Appeals: The academic appeals are completed separately from the financial aid appeals and students may be required to complete both.
  • Academic Amnesty: Academic Amnesty will not supersede the Baker College Financial Aid Satisfactory Academic Progress Rules.

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Details

Article ID: 89742
Created
Sun 10/20/19 10:06 AM
Modified
Wed 7/29/20 2:05 PM