Table of Contents
Submitting An Event Request
Checking the Status Of A Request
Viewing Room Availability By Campus
Events are scheduled using the 25 Live application.
Users gain access by logging in with Single Sign-On (SSO.) Once logged in, you will be directed to the Landing Screen where you can begin a reservation request by using the "Express Scheduling" section of the page. Alternatively, you can select "Open in Form" to access the full request form.
Complete the form, including:
- Event Name
- Event Type
- Primary Organization
- Expected Number of Attendees
- Event Description
- Date and Time
- Additional time (optional)
- Repeating Pattern
- Locations
- You can browse available locations by selecting your campus from the "Saved Searches (optional)" drop-down menu. This will load available Locations and display their resources.
- Resources (optional)
- Comments (optional)
- Affirmation
Be sure to include any requests for assistance with I.T. in advance:
- Audio - Microphones, Speakers
- Video - Projectors, Laptops
Be sure to include any requests for assistance with Facilities in advance:
- Furniture - Tables, Chairs
- Food - Catering, Beverages
Then click "Save" to submit the request.
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To check the status of a request you have already submitted, click on the "__ Events in which you are the Requestor" line under "Your Upcoming Events."
This loads a screen which lists any events you have requested and the status (called "State") of the request. The event status can be listed as: Draft, Tentative, Confirmed, Denied, or Cancelled. You can also check the status of your request with your Campus Scheduler who manages events and locations.
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To view what events or classes are already scheduled in a given room (or Location), click the "More" menu button in the upper-right corner of the screen. Then select which view you would like: List, Calendar, or Availability. Once this selection is made, you can change which campus you would like to see by clicking the Location Searches drop-down menu and selecting your campus. Any of the rooms/Locations of that campus with reservations will be populated with any events or classes that have been scheduled.
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