Why Set Up Availability?

Availability allows faculty and staff to indicate the days, times, locations, and services for which they are available to meet with students. Faculty and staff can choose whether the availability active duration is for a specific term, a specific set of dates, or forever. Faculty and staff can set availability for appointment scheduling, drop-in visits, and/or appointment campaign purposes.

Creating Availability in HiveConnect

On the "Staff Home" page, select the My Availability tab.

Next, under the section Available Times click the drop down Actions menu and select "add time".

The "add availability" window will open.

• “When are you available to meet?” section

  • Days of the week- Choose which days of the week you are available for this availability. You can choose multiple days.

  • From/To-Select the start and end times you are available to meet for this availability.

  • How long is this availability active for? The range of dates is recommended for setting availability duration.

• Add this availability to your personal availability link? Once availabilities are set, a link is generated that you can send to students.  Each time you update availability you have the option of adding it to the link.

• What Type of Availability is this? You are required to choose at least one option for the type of availability you are setting up.

• Care Unit: Choose the appropriate care unit.

• Location: Choose your campus. If you work on multiple campuses please select the location that is appropriate for the days/times selected. There is also an option for “remote” if you are working remotely (make sure to limit meeting type to video or phone).

• Services: Select the services from the list that you offer advising for. You can select multiple services.

• Special instructions for the student: Please include your location on campus so the student knows where the meeting will take place

​Click the Save button

Repeat this process until all of your availabilities have been defined. You can have as many availabilities as needed.

Helpful Hint

Once you have set up at least one availability there is an easier way to create future availabilities:

Copy Time: To copy a time, select the time you would like to copy and then click the Copy Time button from the Actions menu. The availabilities will be copied and a dialog box will open allowing you to make edits or save your newly created availability. When copying time be sure to check that it reflects the correct days and times-the add availability box automatically defaults to the current date. Also be sure that your location is reflected in the special instructions box.

Delete Time: To delete your time, simply select the time and click the Delete Time button.

For additional assistance with setting availability, you can email hiveconnect@baker.edu or visit the EAB Help Center by clicking the question mark in the upper right-hand corner of any HiveConnect page.