Choosing to alter your class schedule is a significant decision that carries both academic and financial implications. This section outlines Baker College’s official guidelines regarding course withdrawals, alongside the corresponding tuition refund schedules. Because dropping or withdrawing from a class directly affects your institutional charges, housing, and financial aid or military assistance eligibility, you are strongly encouraged to review these timelines carefully and consult the Financial Aid Office before making any official adjustments to your enrollment.
The Class Withdrawal and Refund Policies are based on the official notice date and enrollment period. A refund is available after withdrawal from a course if the student is within the College’s guidelines.
Note: Absenteeism or failure to begin a class does not reduce a student's financial obligation.
The enrollment period begins on the Monday of the week that the class begins.
Fall & Spring Tuition Refund Schedule
(Based on a 16 week semester or 112 days)
Table 1: A list of the tuition refund percentages for 16, 8, and 4 week courses for the fall and spring semesters
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Percentage of Refund
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| |
| |
16 Week Courses
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|
Prior to class start
|
100% Refund
|
Drop
|
|
1-7 Days (Week 1)
|
100% Refund
|
Drop
|
|
8-14 Days (Week 2)
|
100% Refund
|
Withdrawal
|
|
15-28 Days (Weeks 3-4)
|
50% Refund
|
Withdrawal
|
|
29-105 Days (Weeks 5-15)
|
0% (No Tuition Refund)
|
Withdrawal
|
|
106-112 Days (Week 16)
|
No Withdrawal
A student may withdraw from a course up to the end of the week, which precedes the final week of the course
|
| |
|
|
8 Week Courses
|
|
Prior to class start
|
100% Refund
|
Drop
|
|
1-7 Days (Week 1)
|
100% Refund
|
Drop
|
|
8-14 Days (Week 2)
|
50% Refund
|
Withdrawal
|
|
15-49 Days
|
0% (No Tuition Refund)
|
Withdrawal
|
|
50-56 Days
|
No Withdrawal
A student may withdraw from a course up to the end of the week, which precedes the final week of the course
|
| |
|
|
4 Week Courses
|
|
|
Prior to class start
|
100% Refund
|
Drop
|
|
1-3 Days
|
100% Refund
|
Drop
|
|
4-6 Days
|
50% Refund
|
Withdrawal
|
|
7-21 Days
|
0% (No Tuition Refund)
|
Withdrawal
|
|
22-28 Days
|
No Withdrawal
A student may withdraw from a course up to the end of the week, which precedes the final week of the course
|
Summer Refund Schedule
(Based on a 12 week semester or 84 days)
Table 2: A list of the tuition refund percentages for 12, 6, and 4 week courses for the summer semester
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Percentage of Refund
|
|
|
|
12 Week Courses
|
|
Prior to class start
|
100% Refund
|
Drop
|
|
1-7 Days (Week 1)
|
100% Refund
|
Drop
|
|
8-14 Days (Week 2)
|
100% Refund
|
Withdrawal
|
|
15-28 Days (Weeks 3-4)
|
50% Refund
|
Withdrawal
|
|
29-77 Days (Weeks 5-11)
|
0% (No Tuition Refund)
|
Withdrawal
|
|
78-84 Days (Week 12)
|
No Withdrawal
A student may withdraw from a course up to the end of the week, which precedes the final week of the course
|
| |
|
|
6 Week Courses
|
|
Prior to class start
|
100% Refund
|
Drop
|
|
1-7 Days (Week 1)
|
100% Refund
|
Drop
|
|
8-14 Days (Week 2)
|
50% Refund
|
Withdrawal
|
|
15-35 Days
|
0% (No Tuition Refund)
|
Withdrawal
|
|
36-42 Days
|
No Withdrawal
A student may withdraw from a course up to the end of the week, which precedes the final week of the course
|
| |
|
|
4 Week Courses
|
|
Prior to class start
|
100% Refund
|
Drop
|
|
1-4 Days
|
100% Refund
|
Drop
|
|
5-9 Days
|
50% Refund
|
Withdrawal
|
|
10-21 Days
|
0% (No Tuition Refund)
|
Withdrawal
|
|
22-28 Days
|
No Withdrawal
A student may withdraw from a course up to the end of the week, which precedes the final week of the course
|
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Weeks are defined as Monday through Sunday.
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The Technology Fee is only refundable for students who drop all classes during the first week of the semester.
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Course Fees are only refundable when the associated course has been dropped.
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Students are encouraged to contact the OneStop office before withdrawing from classes to understand the complete financial impact of a withdrawal. Many times, a withdrawal can result in a student owing the College and/or federal government financial aid that had already been refunded to the student.
There is no refund of room charges for students who are expelled, dismissed, or move out voluntarily during the semester. (See the Residence Life Policy Book addendum in the current Student Handbook.) An improper checkout from the residence hall may result in additional charges.
All Baker College refunds to students are processed through Illumia (formerly known as Transact). Refunds are issued by paper check or direct deposit (ACH). For additional details regarding the student refund process review the knowledge base article, Baker College Student Refunds.
Students are encouraged to contact Financial Aid before withdrawing from classes to understand the complete financial impact of a withdrawal. Many times, a withdrawal can result in a student owing the College and/or federal government financial aid that had already been refunded to the student. Federal laws set forth regulations that govern the treatment and calculation of refunds for recipients of federal financial aid (Title IV aid) when students withdraw from classes.
Title IV federal financial aid includes the following programs:
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Unsubsidized Federal Stafford Loans
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Subsidized Federal Stafford Loans
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Federal Parent PLUS Loans
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Federal Pell Grant
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Federal Supplemental Educational Opportunity Grant (FSEOG)
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Other Grants
For students who begin attendance in classes and then withdraw before they have completed over 60 percent of the payment period, Baker College is required, by regulation, to calculate the amount of earned and unearned Title IV aid. The regulations state that a student is entitled to keep only the portion of the aid earned, and the College/student must return the funds that were not earned to the appropriate program. Please refer to the Return of Title IV Federal Financial Aid for Withdrawals article for details on how the calculation is determined.