Withdrawal From A Course Policy (SSE 100-007)

1.0 Purpose

The purpose of this policy is to provide students, staff and faculty with guidelines regarding how, when and why a student may withdraw from, or be withdrawn from, one or more courses.

2.0 Definitions

College-initiated Withdrawal - The withdrawal of a student from a course or courses, by the College, based on predetermined metrics or student behaviors.

HiveConnect - a student success management system that links administrators, advisors, deans, faculty, other staff and students in a coordinated care network designed to help schools proactively manage student success and deliver a return on education.

Student-initiated Withdrawal - Withdrawal from a course by a student.

3.0 Scope

This policy applies to any Baker College course for which a student may be registered.

4.0 Policy Statement

As a student, you have the option to withdraw from a course up to the end of the week before the final week of the course. To do so, you need to submit a notice of withdrawal using the “withdraw request” option in MyBaker (see Procedures below). The official withdrawal date, which determines tuition refunds, is the date you submit your withdrawal request through this option. If you need assistance with completing the withdrawal process, you can reach out to your academic advisor.

Tuition refunds are based on the official withdrawal date, which is the date you submit your withdrawal request via this option. You may contact your academic advisor for assistance with completing the withdrawal process.

Baker College may administratively withdraw you from a course (or courses) for any of the following reasons:

• If you fail to engage academically during the first week of the course, you may be withdrawn. Remember, it’s your responsibility to drop courses you don’t plan to attend, and you’ll be financially responsible for tuition charges if you don’t drop/withdraw during the drop/add period.

• If you’re not progressing academically in the course, your faculty will submit an Early Alert (EA) and inform you of your status. All administrative withdrawals will be decided by the Director of Student Affairs (or designated official).

• Violation of the Basic Principles of Student Responsibility Policy or other reasons determined on a case-by-case basis.

For College-initiated withdrawals, the official withdrawal date is when the withdrawal is requested by the faculty member or College official.

5.0 Procedures

Student-initiated Withdrawal

You may withdraw from a course in which you are registered up until the week preceding the end of the term.  You may withdraw by completing the Withdrawal Request Form on MyBaker. (MyBaker→Students→Academic Services→Course Information→Withdrawal Request)

Once submitted, you should allow 1-2 business days for the withdrawal (W) to be reflected on your account.

You may seek advising prior to withdrawal, or receive assistance with the withdrawal process, by contacting your academic advisor.

College-initiated (Administrative) Withdrawal

Baker College may initiate a student’s withdrawal from a course or courses based on the criteria stated above.

• At the end of the drop/add period faculty submit a record of academic activity for each registered student.  If a student does not demonstrate academic activity during the drop/add period, as noted by faculty, the College will be automatically withdrawn from the course.

• Students not progressing academically in a course may be administratively withdrawn.  The administrative withdrawal process is initiated by faculty submitting an alert indicating a lack of activity or progress in the course.  The Director of Student Affairs for the campus on which the course originates will have discretion regarding administrative withdrawals for lack of academic progress or activity.

• Violation of the Basic Principles of Student Responsibility Policy or other reasons on a case-by-case basis.

6.0 Responsibilities

Student 

Students are responsible for completing the Withdrawal Request Form when initiating a withdrawal from a course. 

Students are responsible for scheduling  with their academic advisor if they require advising or assistance with the withdrawal process.

Faculty

Faculty are responsible for timely submission of alerts relating to student inactivity or lack of academic progression.

Director of Student Affairs (DSA)

The DSA of the campus on which the class originates is responsible for determining the appropriateness of administrative withdrawal requests based on alerts submitted by faculty. The DSA will:

• Notify drop@baker.edu to have the student removed from the course

• Document the withdrawal via a “case” in HiveConnect

• Notify the student that they have been withdrawn

7.0 Citations & Related Information

Document A: Baker College Code of Conduct (Student Handbook)