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Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.
To comply with the Department of Defense (DOD) policy, Baker College returns any unearned TA funds on a prorated basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. These funds are returned directly to the military service branch from which the funding originated and not to the student.
In instances when a service member stops attending due to a military service obligation, Baker College works with the affected service member to identify solutions that will not result in a student debt for the returned portion, in compliance with the DOD policy.
Schedule for the Return of Unearned TA Funds
To remain in compliance with the Department of Defense’s policy, Baker College returns any unearned TA funds through at least 60% of the semester on a prorated basis. The amount of unearned TA that is returned is based on the date of withdrawal from the course.
After 60% of the semester has passed, TA will not be evaluated for a return to the DOD.
Baker College will not bill the DOD until after 60% of the billing period has passed, in an effort to reduce the amount of incorrect TA funds being disbursed by the DOD to Baker College. We only bill for the amount the student earned given his or her enrollment.
Bold type identifies the 60% completion point
Table 1: The schedule for the return of tuition assistance funds upon withdrawal from a 16 week course
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16 Week Return of TA Schedule
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Before or during week 1
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100% return
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During weeks 2 – 4
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75% return |
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During weeks 5 – 8
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50% return
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During weeks 9 – 10
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40% return (60% of course is completed)
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During weeks 11 – 16
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0% return |
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Note: Semester weeks are defined as 7 days, Monday thru Sunday.
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Table 2: The schedule for the return of tuition assistance funds upon withdrawal from a 8 week course
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8 Week Return of TA Schedule
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Before or during week 1
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100% return
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During week 2
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75% return
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During weeks 3 – 4
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50% return
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During week 5
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40% return (60% of course is completed)
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During weeks 6 – 8
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0% return
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Note: Semester weeks are defined as 7 days, Monday thru Sunday.
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Table 3: The schedule for the return of tuition assistance funds upon withdrawal from a 6 week course
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6 Week Return of TA Schedule
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Before or during week 1
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100% return
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During weeks 2 – 3
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50% return
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During week 4
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40% return (60% of course is completed)
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During weeks 5 – 6
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0% return
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Note: Semester weeks are defined as 7 days, Monday thru Sunday.
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Table 4: The schedule for the return of tuition assistance funds upon withdrawal from a 4 week course
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4 Week Return of TA Schedule
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Before or during week 1
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100% return
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During week 2
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50% return
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During week 3
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40% return (60% of course is completed)
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During week 4
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0% return
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Note: Semester weeks are defined as 7 days, Monday thru Sunday.
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Unearned TA funds are returned on a prorated basis, depending on the length of the course. To determine the amount of TA that needs to be returned, the institution determines the date the withdrawal was submitted, and then divides that by the number of days in the term to determine the percentage of TA that was earned by the student.
Example: The student enrolled in a course that is 5 weeks (35 days) in duration. The withdrawal was submitted on the 15th day. The institution would perform the calculation to determine how much TA was earned by the student’s attendance: (15 divided by 35 equals 42.9%. 43% of the TA authorized was earned by the student, which means 57% of what was authorized will be returned to the DOD).
Date of Implementation: Immediately
Date of Adoption: 7/17/19
For additional questions regarding military tuition assistance benefits email vet2vet@baker.edu or click the "Submit a Ticket" button.