Course Reinstatement Policy (SSE 100-006)

1.0 Purpose

The purpose of this policy is to establish guidelines for the reinstatement of students into courses following either student-initiated or college-initiated withdrawal.

2.0 Definitions

College-initiated Withdrawal (administrative withdrawal) - A withdrawal initiated by the College, based on predetermined criteria such as student behaviors or lack of academic activity. 

Student-initiated Withdrawal - A course withdrawal initiated by the a student, typically through formal submission to the registrar or academic platform.

3.0 Scope

This policy applies to all students enrolled at Baker College who seek reinstatement into a course following a withdrawal.

4.0 Policy Statement

Students who have been withdrawn from a course—either through student-initiated or college-initiated processes—are eligible for reinstatement under specific circumstances. Reinstatement decisions are made by the Director of Student Affairs (DSA), based on individual circumstances and in consultation with relevant faculty when appropriate.

5.0 Procedures

Reinstatement Due to Incorrect Academic Activity Submission

If a student was withdrawn due to incorrect or incomplete academic activity reporting, the faculty member must complete the Academic Activity Change Form and submit it to the Director of Student Affairs. Upon verification, the student may be reinstated to the course.

Reinstatement Following Withdrawal

The Director of Student Affairs must:

• Review the student’s request and determine eligibility for reinstatement.
• Complete the Course Reinstatement Due to Late Academic Activity or Institutional Error form.
• Submit the completed form to drop@baker.edu, including the relevant course information.
• Notify the student and the faculty member via email upon successful reinstatement.
• Update the student's profile in the academic record system to reflect the reinstatement.  

6.0 Responsibilities

Director of Student Affairs (DSA)

• Assess the appropriateness of each reinstatement request based on the student's individual circumstances.
• Complete the Course Reinstatement Due to Late Academic Activity or Institutional Error form.
• Submit the completed form to the appropriate administrative office.
• Notifiy the student and faculty member regarding the reinstatement decision.
• Update the student's academic profile to reflect the reinstatement.

Faculty

• Respond promptly to inquiries from the Director of Student Affairs regarding reinstatement requests.
• Initiate a reinstatement request on behalf of the student when applicable.
• Complete the Academic Activity Change Form when correcting inaccurately reported academic activity.

Student 

• Submit a reinstatement request to the course faculty member or the Director of Student Affairs at the campus where the course originated.

7.0 Citations & Related Information

Document A: Academic Activity Change Form

Document B: Course Reinstatement Due to Late Academic Activity or Institutional Error